Introduction

John's team, part of a mid-sized company, manages purchase orders from five different suppliers. They faced a common yet time-consuming challenge: a multi-layered approval process for purchase orders. This traditional process involved multiple managerial levels and often led to delays of a day or two before reaching the supplier, primarily due to coordination issues and ensuring that double payments and errors did not occur.

Challenges

The primary challenge was the inefficiency in the purchase order approval process. The need for multiple approvals often led to delays in finalizing orders. This not only slowed down the operational process but also impacted the company's ability to respond quickly to market demands. The process was prone to human error, further complicating the purchasing cycle.

The SKUPREME Solution

John embraced SKUPREME, embedding it seamlessly into the purchasing process and unlocking a new level of efficiency.

1. Instant Purchase Order Issuance: 

As soon as a purchase order was created, it was instantly visible to all relevant parties. SKUPREME's predictive capabilities generated PO confirmations sent directly to management for swift review. Visual interfaces made acceptance effortless, expediting the PO for the next phase.

2. Unified Approval Process:

SKUPREME's system streamlined the approval process, allowing managers and accountants to view and approve purchase orders in real-time, irrespective of their location.

3. Seamless Airwallex Integration:

The integration with Airwallex facilitated automated payments, allowing the business manager to process payments on the same day as the purchase order approval. Business owners now effortlessly confirm payments directly through the platform. This automated payment process streamlined transactions and reduced manual intervention.

3. Centralized Documentation Tracking

SKUPREME became the central hub for all PO-related documentation. John effortlessly tracked shipments, payments, invoices, and other essential information associated with each PO, ensuring clarity and accessibility. SKUPREME offers a centralized platform where different formats of the purchase order on various platforms are unified, reducing confusion and errors.

Results and Impact

1. Time and Effort Savings

SKUPREME's automation drastically reduced the time spent on manual verifications and approvals. John experienced enhanced efficiency throughout the PO approval lifecycle. The approval time was reduced from one or two days to the same day, thereby accelerating the entire purchasing cycle.

2. Error Prevention

The risk of errors was mitigated, ensuring accurate payments and documentation. The visual interface provided a user-friendly, error-resistant environment. Automation minimized the risks of human errors in order processing.

3. Improved Visibility

SKUPREME's comprehensive tracking empowered John with visibility into all aspects of a PO. Quick access to shipment details, payment confirmations, and associated documentation simplified issue resolution. Streamlined processes enabled the team to focus on other critical aspects of the business.

4. Improved Vendor Relationships: 

Faster processing and payments improved relationships with suppliers.

Conclusion